Please do not hesitate to contact us
Formal business communication expression
Use this phrase to end professional emails to show you are helpful, available, and open to questions.
In 15 Sekunden
- A polite invitation to ask questions or seek help.
- Commonly used to close professional emails or letters.
- Signals that you are available and happy to assist.
Bedeutung
This phrase is a polite and professional way to tell someone they are welcome to ask questions or seek help. It essentially means 'don't be shy about calling or emailing me if you need anything.'
Wichtige Beispiele
3 von 6Hotel booking confirmation
Your room is reserved; please do not hesitate to contact us if you have special requests.
Your room is reserved; please do not hesitate to contact us if you have special requests.
Accepting a job offer
We are thrilled to have you join; please do not hesitate to contact us with any HR questions.
We are thrilled to have you join; please do not hesitate to contact us with any HR questions.
Customer support resolution
I hope that fixed the issue; please do not hesitate to contact us if it happens again.
I hope that fixed the issue; please do not hesitate to contact us if it happens again.
Kultureller Hintergrund
This phrase is a cornerstone of 'Professional Politeness' in English-speaking corporate environments. It originated from formal letter-writing traditions where maintaining a helpful persona was essential for business trust. While some younger professionals now prefer the more casual 'reach out,' this phrase remains the safest, most globally recognized way to show professional availability.
Modernize Your Tone
If you feel this phrase is too 'stiff,' replace it with 'Feel free to reach out.' It means the same thing but sounds 10 years younger.
Don't Overuse It
If you use this in every single email to the same person, it starts to sound like a robot. Use it once at the start of a relationship.
In 15 Sekunden
- A polite invitation to ask questions or seek help.
- Commonly used to close professional emails or letters.
- Signals that you are available and happy to assist.
What It Means
Think of this phrase as a digital 'open door' policy. When you use it, you are telling the other person that you are available. You are giving them permission to bother you. The word hesitate means to pause because you are nervous or unsure. So, you are literally saying, 'Don't pause or feel bad about reaching out.' It is a warm, professional invitation for further conversation. It removes the social barrier that often makes people afraid to ask for help.
How To Use It
You will almost always find this sentence at the very end of an email. It acts as a bridge between the main message and your sign-off. You can use it as a standalone sentence or combine it with a specific reason. For example, you might say, Please do not hesitate to contact us regarding your order. It is a standard 'closer' in the business world. It makes your email feel finished and supportive. Just place it right before you write Sincerely or Best regards.
When To Use It
This phrase is perfect for customer service or professional relationships. Use it after you have helped someone with a task. It is great for job offer letters or project updates. If you are a freelancer, use it to show clients you care. It works well in a meeting follow-up email too. It tells the client that the relationship doesn't end when the email is sent. It creates a sense of ongoing support and reliability.
When NOT To Use It
Avoid using this with your close friends or family members. If you tell your brother, Please do not hesitate to contact me, he will think you have turned into a robot. It is too stiff for casual settings. Also, do not use it if you are actually very busy and don't want to be contacted. It is a sincere offer, so only use it if you mean it. Finally, if the situation is an emergency, this phrase is too slow. You wouldn't say it if a building was on fire!
Cultural Background
In Western business culture, appearing 'accessible' is a major professional virtue. Companies want to seem friendly and helpful rather than cold and distant. This phrase became a standard politeness marker in the mid-20th century. It reflects a culture that values 'service with a smile.' Even if you are a high-level CEO, using this makes you seem more human. It is a way of saying, 'I am not too important to talk to you.'
Common Variations
If you want to sound a bit more modern, you can say, Feel free to reach out. This is very common in tech companies. Another variation is Let us know if you have any questions. This is slightly less formal but still very professional. If you are writing to just one person, you change it to Please do not hesitate to contact me. For a very formal touch, try Should you have any questions, please do not hesitate to contact us.
Nutzungshinweise
This is a high-register expression. Use it when you want to maintain a professional distance while still appearing helpful and open.
Modernize Your Tone
If you feel this phrase is too 'stiff,' replace it with 'Feel free to reach out.' It means the same thing but sounds 10 years younger.
Don't Overuse It
If you use this in every single email to the same person, it starts to sound like a robot. Use it once at the start of a relationship.
The 'Polite Lie'
In English culture, this is often a 'polite filler.' Even if the person is busy, they say it to be nice. Don't be offended if they take a day to reply!
Beispiele
6Your room is reserved; please do not hesitate to contact us if you have special requests.
Your room is reserved; please do not hesitate to contact us if you have special requests.
Standard hospitality usage to ensure guest comfort.
We are thrilled to have you join; please do not hesitate to contact us with any HR questions.
We are thrilled to have you join; please do not hesitate to contact us with any HR questions.
Used to make a new employee feel welcome and supported.
I hope that fixed the issue; please do not hesitate to contact us if it happens again.
I hope that fixed the issue; please do not hesitate to contact us if it happens again.
Ensures the customer feels the case isn't just 'closed' and forgotten.
I am heading to the kitchen; please do not hesitate to contact us if you require snacks.
I am heading to the kitchen; please do not hesitate to contact us if you require snacks.
Using formal business language for a trivial task creates a funny effect.
If you feel overwhelmed this week, please do not hesitate to contact us.
If you feel overwhelmed this week, please do not hesitate to contact us.
Provides a safety net for someone in a vulnerable position.
Please do not hesitate to contact us if you would like to schedule a viewing.
Please do not hesitate to contact us if you would like to schedule a viewing.
Encourages a potential buyer to take the next step.
Teste dich selbst
Complete the professional email closing.
If you need any further assistance, please do not ___ to contact us.
The word 'hesitate' is the standard verb used in this specific idiomatic expression.
Choose the most appropriate context for this phrase.
Which situation is best for this phrase? ___
This is a formal business phrase, making it perfect for a client proposal.
🎉 Ergebnis: /2
Visuelle Lernhilfen
Formality of Contact Invitations
Used with friends or close peers.
Hit me up!
Modern office communication.
Feel free to reach out.
Standard business and official letters.
Please do not hesitate to contact us.
Legal or high-level executive letters.
Should you require further clarification, please do not hesitate to contact us.
Where to use 'Please do not hesitate to contact us'
Customer Support
After solving a tech issue.
Job Application
In a follow-up email after an interview.
Real Estate
At the bottom of a property listing.
Banking
In a letter about a new account.
Häufig gestellte Fragen
11 FragenIn this context, it means to pause or wait because you are worried about being a bother. The phrase tells you not to worry about that.
Yes! Use contact me if you are the only person the reader will be talking to. Use contact us if you represent a company or a team.
Yes, it is still the 'gold standard' for formal business emails. While 'reach out' is growing, this remains very safe and professional.
Only if you are texting a client in a very professional capacity. Otherwise, it sounds too formal for a text.
Yes, using the contraction don't makes it slightly less formal. Do not is the most formal version.
It almost always goes at the very end, right before your closing (like Best regards).
Not at all. It sounds like you are being helpful and providing good customer service.
You can say Let me know if you need anything or Give me a shout if you have questions.
Yes, it works well at the end of a presentation or a formal meeting. If you have more questions later, please do not hesitate to contact us.
Yes, because contact covers all methods. It lets the other person choose how they want to reach you.
The most common mistake is using it in a very casual setting, like asking a friend to lunch. It sounds awkwardly robotic there.
Verwandte Redewendungen
Feel free to reach out
A more modern, slightly less formal version of the same sentiment.
Let us know if we can help
A direct and helpful way to offer further assistance.
At your disposal
A very formal way to say you are ready to help whenever needed.
Drop us a line
A casual, old-fashioned way to say 'send us a quick message.'
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