We look forward to hearing from you

This phrase almost always goes at the very end of a message. It acts as a bridge between your main content and your sign-off like Sincerely. A common trap is the grammar. Always use the -ing form after to in this specific case. It is hearing, not hear. You can use I if it is just you, or We if you represent a company. It is the perfect way to wrap up a request or an offer.

Use this when you actually expect a response. It is perfect for job applications after you hit 'send'. Use it when emailing a new client about a proposal. It works great for formal invitations to events or weddings. Even in a semi-formal email to a professor, it shows great respect. It makes your closing feel finished and professional.

Do not use this with your best friend via text. If you tell your buddy I look forward to hearing from you about dinner, they will think you are a robot. Avoid it if the conversation is over and no reply is needed. It can also feel a bit cold if someone is going through a hard time. In those cases, a warmer, more personal closing is better. Don't use it if you are actually angry; it will sound incredibly passive-aggressive.

In English-speaking business culture, directness can sometimes feel rude. We use 'softeners' to make requests sound like friendly invitations. This phrase became a standard 'safe' closing in the 20th century. It follows the rule of 'professional optimism.' It assumes the other person will reply, which is a polite way to keep things moving. It is a staple of British and American corporate etiquette.

If you want to be slightly less formal, try Looking forward to hearing from you. For a very modern vibe, just use Looking forward to your reply. If you are in a hurry, Hope to hear from you soon works well. If you want to sound very eager, you might say We eagerly await your response. Each one changes the 'temperature' of the email slightly.