For your records
Formal business communication expression
Use it to professionally provide information that the recipient should save for future use.
15초 만에
- Use it to provide information for future reference.
- Signals that no immediate action or reply is needed.
- Commonly used when sending receipts, contracts, or final documents.
뜻
This phrase is used when you give someone a document or information to keep for future reference. It tells them they don't need to do anything with it right now, just save it.
주요 예문
3 / 6Sending a business receipt
I have attached the payment confirmation `for your records`.
I have attached the payment confirmation for your records.
Sharing a bill with a roommate
Here is a copy of the electricity bill `for your records`.
Here is a copy of the electricity bill for your records.
HR sending a policy update
Please find the updated employee handbook `for your records`.
Please find the updated employee handbook for your records.
문화적 배경
The phrase reflects the high value placed on documentation and 'paper trails' in Western business culture. It originated from the necessity of physical filing systems in the mid-20th century. Today, it remains a standard polite way to provide information without demanding an immediate response.
The 'No-Reply' Signal
Use this phrase when you want to be helpful but don't actually want to start a long conversation. It's a polite conversation-ender.
Don't hide questions
If you actually need the person to do something with the document, don't use this phrase. They might just file it away and ignore your request.
15초 만에
- Use it to provide information for future reference.
- Signals that no immediate action or reply is needed.
- Commonly used when sending receipts, contracts, or final documents.
What It Means
Imagine you just finished a big project. You send the final version to your boss. You say for your records. It means "I'm giving this to you to keep." You aren't asking for feedback. You aren't asking for changes. You are just being helpful. It’s the ultimate "just in case" phrase. It’s like leaving a trail of breadcrumbs for future-you. It signals that this specific piece of info is worth saving.
How To Use It
This phrase usually lives at the end of a message. You can say, "I’ve attached the receipt for your records." It often follows a piece of news or a document. It’s a great way to end an email without sounding needy. It shows you are organized. It shows you care about their organization too. You can also use it when speaking. Just hand over a paper and say the phrase. It’s smooth and professional.
When To Use It
Use it when sending a digital receipt. Use it when sharing a final version of a document. It’s perfect for HR emails or bank statements. If you’re a freelancer, use it when sending an invoice. It makes you look like a pro. Even in personal life, use it for important stuff. Like sending a copy of a lease to a roommate. It’s the "adulting" way to share information.
When NOT To Use It
Don't use it if you need a reply. If you say for your records, the person might never reply. They think their job is done. Don't use it for casual gossip. "I saw your ex at the mall, for your records" sounds a bit creepy. Keep it to things that actually belong in a file. Don't use it for urgent questions. It lacks the energy of a request for help.
Cultural Background
This phrase is a relic of the "Paper Age." Before computers, offices were filled with filing cabinets. Every important paper had a physical home. Keeping "records" was a full-time job. Today, our "records" are just folders on a cloud drive. But the phrase stuck around. It represents the Western value of documentation and transparency. It says: "I have nothing to hide, here is the proof."
Common Variations
You might hear for your files. This is slightly more old-school. For your information (or FYI) is more common but less formal. Just for your reference is a softer version. All of them mean roughly the same thing. They all say: "Keep this, you might need it." Choose for your records when you want to sound the most professional.
사용 참고사항
This is a staple of professional English. It is safe to use in any business context. Avoid using it in highly emotional or very casual social situations where it might sound too stiff.
The 'No-Reply' Signal
Use this phrase when you want to be helpful but don't actually want to start a long conversation. It's a polite conversation-ender.
Don't hide questions
If you actually need the person to do something with the document, don't use this phrase. They might just file it away and ignore your request.
The Paper Trail
In English-speaking business culture, 'having a paper trail' is very important for legal safety. This phrase is the key to building that trail.
예시
6I have attached the payment confirmation `for your records`.
I have attached the payment confirmation for your records.
This is the most standard professional use of the phrase.
Here is a copy of the electricity bill `for your records`.
Here is a copy of the electricity bill for your records.
Used here to keep personal finances organized between friends.
Please find the updated employee handbook `for your records`.
Please find the updated employee handbook for your records.
Indicates the employee should save the document but doesn't need to sign it.
I managed to go to the gym twice this week, `for your records`.
I managed to go to the gym twice this week, for your records.
Using a formal phrase for a personal achievement creates a funny contrast.
I'm sending the flight itinerary to you `for your records`.
I'm sending the flight itinerary to you for your records.
Helpful for safety and coordination in a relationship.
I found this old photo of our family and sent it `for your records`.
I found this old photo of our family and sent it for your records.
A slightly more formal way to share something sentimental for safekeeping.
셀프 테스트
Complete the email sentence using the correct phrase.
I have attached the signed contract ___, so you have a copy on file.
`For your records` is the standard way to tell someone to keep a copy of a document.
Choose the best phrase for a professional receipt delivery.
Please find the invoice ___, let us know if you have questions.
Invoices are typical documents that people keep in their 'records' for accounting.
🎉 점수: /2
시각 학습 자료
Formality levels of sharing information
Just so you know
I'm running late, just so you know.
FYI (For your information)
FYI, the meeting is moved.
For your records
Attached is the receipt for your records.
When to use 'For Your Records'
Sending a Receipt
Proof of purchase
Contract Signing
Final signed copy
HR Policy
New handbook
Travel Plans
Flight itinerary
Roommate Bills
Shared expenses
자주 묻는 질문
12 질문It means you are providing information for the other person to save or file away for future use. It implies they should keep it just in case they need it later.
Usually, no. It is often used as a 'FYI' and doesn't require a response unless you have a specific question about the document.
It can be, but it's often used between friends for serious things like shared bills or travel plans. Using it for small things like a dinner menu might sound sarcastic.
Yes, if you are sending something important like a confirmation number or an address. For example: Here is the confirmation code for your records.
FYI is very broad and can be used for any news. For your records specifically refers to information that should be stored or saved.
Yes! You use this when you are asking for information. For example: Could you send me a copy of the receipt for my records?
It usually goes at the end of the sentence or at the very end of the email body. For example: I've attached the document for your records.
Yes, it is standard in both American and British English business communications.
Yes, you can say it while handing someone a physical piece of paper, like a receipt or a business card.
Yes, if you are sending an updated resume or a portfolio link, you can say I'm sending the latest version for your records.
Not at all. It actually sounds very professional and helpful, as it shows you are looking out for the other person's organization.
It's better for neutral or positive information. Using it for bad news might sound overly cold or robotic.
관련 표현
For your information
Used to share news or facts, often abbreviated as FYI.
For your reference
Similar to 'for your records', but implies the person should look at it now.
Just so you have it
A more casual way to say 'for your records'.
To keep on file
A formal instruction to save a document permanently.
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